How to scan a document to your computer

Scanning a paper document to PDF

A PDF document can be created directly from a paper document using a scanner and Acrobat. On Windows, Acrobat supports TWAIN scanner drivers and Windows Image Acquisition (WIA) drivers. On Mac OS, Acrobat supports TWAIN and Image Acquisition (ICA).

On Windows, you can either use the “Autodetect color model” feature and let Acrobat determine the content type of the paper document, or use other presets as you decide (“Black and white document”. “Grayscale Document.”. “Color Image” and “Color Document” ). You can set up scanning presets or use the Custom scan option to scan documents, applying options of your choice.

Scanning presets are only available for scanner drivers that support Hide scanner interface mode. There are no scanning presets on Mac OS.

In Windows, if the WIA driver is installed on the scanner. You can use the Scan button to create a PDF document. Click the Scan button. Then in Windows, select Adobe Acrobat from the list of registered applications. In the Acrobat scanning window, select your scanner and presets, or click Custom Scan.

To scan a paper document to PDF with Acrobat, choose Tools Generate PDF. The Create PDF file from any format window opens. Select Scanner to view the available options.

Settings for scanning a paper document into PDF format

PDF creation window, “Scanner” section. Click the gear icon to display all the settings for the selected option.

PDF creation window, “Scanner” section. Select a scanner and then click “Next” to display the settings for the selected scanner.

How to scan a document on a sapop printer

Contributor(s): Travis Boylls. Travis Boyles is an author and editor who writes about technology for wikiHow. Experienced in technical writing, computer technical support, and graphic design. Specializes in Windows, macOS, Android, iOS and Linux. Studied graphic design at Pikes Peak Community College.

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In this article, you will learn how to scan documents on your computer using a Canon multifunction printer. You can do this on a Windows computer and on Mac OS X.

Make sure your Canon printer has a scanner. If the printer is an all-in-one printer, that means it has a scanner. Other models also have a scanner function, but you might want to check it for yourself (see the printer manual or visit the manufacturer’s website).

Connect the printer to your computer. Most Canon printers with scanning functionality can be connected wirelessly using the touchpad, but it’s best if you connect the printer to your computer via a USB cable.

Tip: Most printers come with a USB cable that you can use if the wireless function does not work.

  • Open the https://www page in your browser.Canon.support/.
  • Click on your printer series.
  • Select the model number or enter it in the search field and press “Enter.
  • From the “Operating System” drop-down menu, select your operating system. (If the drivers for your operating system are not available, you may not need to install them). You can also select your preferred installation language.
  • Select the driver you want to install.
  • Click “Download.
  • Open the installation file and follow the instructions.

Turn on your printer. Press the power button on the printer. If the printer does not turn on, make sure it is connected to a power source.

  • If your Canon printer has an Automatic Document Feeder, place the document in the tray face up. Adjust the guides to the width of the document. When the document is properly inserted, you will hear a beep.
  • Read your printer’s manual if you do not know how to use the built-in scanner.
  • Windows:
  • Press the “Start” button.
  • Open the “Canon Utilities” folder.
  • Click “Go To” on the top menu bar.
  • Click “Applications.
  • Open the “Canon Utilities” folder.
  • Open the “IJ Scan Utility” folder.

Run the IJ Scan Utility. It has a document icon next to the scanner. Click on this icon in the “IJ Scan Utility” folder.

  • Some printers have the ability to automatically scan both sides of a document. If it is available for your printer, choose “Document (Tray)” from the dropdown menu next to “Select Source.

Peculiarities of scanning in the program Paint

In addition to the applications we have discussed, there is another simple method of scanning. through the standard program Paint. You need:

  • Once the scanning is started, the picture or scan of the document you need will appear on the screen, the only thing left is to save the file in the desired graphic format.

The advantage of this program over third-party applications is that the user does not need to download and install additional products. it’s enough to enable the “native” option and make simple manipulations.

Document scanning software features

How to scan a document in Word

Producing a text document from a scanned image requires two steps: the actual acquisition of a scanned copy and its subsequent recognition by a special program. The scanning process follows the algorithm described above. The only recommendation will be to set the maximum available resolution. 400-600 dpi, which will facilitate the recognition process.

The most important step to obtain a text document from a scanned image is image recognition. This is done without a copier.

For recognition purposes, you can use such programs as Adobe FineReader (paid) or FineReader (free), or find a suitable online service, offering recognition capabilities completely free.

Adobe FineReader offers the most extensive opportunities for recognition of scanned text

  • Launching the program.
  • Loading an image into it.
  • Specify the part of the document you want to recognize.
  • Specify the type of data to be output.
  • Click the “Recognize” button, which can have different appearances, depending on the application.
  • Save the resulting document in the format.doc or.docx.

The last step is to open the saved file in Word and make the correction, since even the most expensive paid OCR software may have some formatting errors.

Microsoft Office, starting with version 2013, has a built-in file format recognition feature.pdf and edit them. This simplifies the process of working with documents that were scanned by an all-in-one printer.

How to scan a pdf document

Documents in pdf format are increasingly common in the document workflow. This is due to the wide opportunities that this method of data storage presents. The PDF document may contain full color images, text charts, and Комментарии и мнения владельцев. Also, if properly saved and with special software, such files can be edited.

You can simply save the scanned image as a pdf by selecting the appropriate item

The process of scanning a document or photo to produce a final pdf file is no different from the simple copying procedure. The only difference is to set the output format in the settings. As you scan, you can set the resolution, name the resulting file, and specify the path to save it.

How to scan from a printer to your computer

In the most general terms this is all that the user needs to do. After all, with the advent of office equipment, life for office workers has become much easier. But the question how to make scan to computer from the printer is still relevant to new users of all-in-one printers and printers with scanner functions. In fact everything is quite simple, but let us consider this question in detail.

Preparatory stage

Scanning can be done via the standard tools (depending on the installed operating system Windows 7, 8, 10, etc.) or by third-party specialized software with additional features. Features and Advanced Functionality.

If you have just purchased a printer or all-in-one printer, you must first connect it to your computer and configure it before any scanning. Detailed information on how to do this, is prescribed in the instructions for the device.

Then it is necessary to install the drivers. As a rule, the necessary drivers are on the disk that comes with the printer. But you can also download them. It is best to use the official site of the manufacturer of your machine model. It is also useful to know what to do if the computer does not see the printer after all the configuration steps.

How to scan a document: general instructions

When the device is plugged in and set up, you can proceed with the next steps. So:

Lift up the cover of the ready to use device (must be turned on). To get a clear image, it is worth wiping the glass if you notice dust or dirt on it. You should not scan any document that has been contaminated by printing.

Put the document or photo you want to scan, with text or an image on the glass.

Please note! On some devices, such as HP’s all-in-one printers, you place the document with the text facing up.

Lower the printer (scanner) lid.

There is a general method for all Windows versions:

  • open Start;
  • go to “Control Panel”;
  • then click on “Hardware, Sound” or “Devices and Printers”, and then “Printers”;
  • Select “Start scanning”.

The path can be slightly different (depending on your operating system). You will be able to see a preview. There is a “Preview” button for this.

There is another way to do the scanning:

  • By means of Paint. Located in the “Start” menu with the standard programs. To start scanning, go to “File”. “From Scanner or Camera”. If you don’t need to configure anything, you can choose “Scan” right away. Otherwise click on “Adjust Picture Quality” and make your own adjustments to the items you need when scanning. It is important that the printer is switched on and is not in an offline state.
  • Using additional software from the Internet or from specialized manufacturers and different scanning utilities. Included with the printer is usually a media (CD) with native software, each model is different. Using such software allows for better quality. This software is intuitive and easy to use.
  • As soon as the scanning process starts, the sensor on the device lights up. It makes a little noise during the scanning process. Click on “Import” and save the scan to a folder you’ve created or selected.

How to scan to computer from a printer? You can also use third-party software for this. Quite popular ones are:

  • ABBYY FineReader. In addition to scanning it can recognize text in more than 150 languages.
  • VueScan. The software is suitable for many tablet scanners and all-in-one printers. You can save your documents in such formats as JPEG, TIFF, and PDF. Utility has a built-in OCR system. Accordingly, there is no need to install additional software to recognize the scan.

There is a charge for this software. As far as free tools are concerned, we recommend CuneiForm. The utility has pretty good functionality, including works with tables, various print fonts and text recognition in several dozens of languages.

How to scan from a printer to your computer. setting options

If it is important for you to get the best quality scan, then you should set specific settings before you start scanning.

Such settings are adjusting the number of dots per inch, resolution. The DPI function is responsible for this. As a rule, you don’t use high dpi settings for documents.к. It makes no sense. And the process itself will take more time. So:

  • In order to transfer the image instantly, without recognition function. set the 100-200 dpi.
  • Sufficient settings for recognition of a text document 300-400 dpi.
  • For a detailed picture please set the DPI to 500-600 dpi.

Now you know how to scan to the printer. As you can see, everything is simple enough. And if you still have questions with connection of the device, or you need help with maintenance or repair of printing equipment. contact the service center “TonFix”. We work all over Kiev quickly, efficiently and with a guarantee.

Where do you store your scanned documents?

The default save location for scanning is usually in the Scanned Document subfolder of the Documents folder. and if you want to change this manually, you can simply move the entire Documents folder to a new location.

Place a one-page document face down on the scanner glass, or load your documents face up into the document feeder. Depending on your printer model, do one of the following Click the Scan button on the control panel, then select Scan to PC.

How to scan from a printer on your computer?

Consider several ways to scan a document from your printer to your PC. Once all the preparatory steps are completed, it is necessary to refer to the built-in features of your operating system or special programs.

Using the scanner wizard

The most common method of digitizing a “live” document is to interact with the scanner wizard, where you need to follow the following algorithm to achieve results:

  • Turn on your scanner and make sure it is active. Check the glass panel under the cover. it should be free of dust, debris, streaks, etc.д.
  • Take the document or photo that you want to “transfer” to your computer, place the object with its front side facing the glass. Lower the cover.
  • Click the “Start” button on your computer, look for the “Control Panel” tab.
  • In some operating systems, after opening the control panel, you may need to click on the section “Sound and Hardware”, and only after that you can find the “Devices and Printers” we need.
  • You’ll see a window displaying the devices connected to your PC. Find your printer by name and right-click on its image.
  • Activate the “Start Scanning” command, you will get a preview of what the document will look like in the scan. Most of the time you want to change the resolution and brightness of the image.

Using third-party applications

In addition to the standard features of your computer’s operating system, scanner users often use third-party applications. The most popular of these are:

  • ScanLite. As with any other program, once the scanner is installed, a shortcut appears on the desktop or control panel. The convenience of this development lies in its simple interface and the need to perform a minimum list of manipulations. the user just has to enter the file name, specify the path for saving the document, and then start the scanning process by clicking the appropriate button.
  • ABBYY FineReader. Not only scans, but also recognizes text and converts the document into an editable format. Minus. the program is not free, but you can use it in test mode.
  • RiDoc. A popular program for users who need to be able to scan documents in a variety of formats. it is not usually needed for casual scanning.
  • WinScan2PDF. Designed for the Windows operating system, this product is simple to use, but allows you to save a file in PDF format only. Can be downloaded and installed for free.
  • Xerox Easy Printer Manager. manager specially designed for work with Xerox printers/scanners. This application is not only convinient and clear interface but also has a lot of functions.

Besides the simple digitizing, Xerox Easy Printer Manager is a program for improving the quality of photos or any other image. Let’s take a closer look at the scanning process, assuming the application is already installed on your PC:

  • The next active link at the top of the window is “PC Scan Settings”, where you can set the parameters you are interested in (saving path, resolution, color, etc.).д.).
  • Done? Switch to the main mode and click on the “Scan” button. the window with the program options will open, and you will only have to run the process you are interested in and save the result.

If you follow this step-by-step guideline, anyone can scan a document or a photo, even if he or she has never done so before.

What to do if the scanner doesn’t scan

You may be wondering why your scanner fails to scan when you tried it with the “scanner app”. For example, you need text recognition, special quality settings, or save in a format that’s not on the list. For such cases there are applications for this process:

  • ABBYY FineReader. Can recognize images and text. Program is paid, but there is a free trial period.
  • Suitable if you need to transfer several documents.
  • OCR CuneiForm. Also for recognition. Supports several foreign languages. It’s free.
  • Allows you to process imported photos. Free of charge.
  • Allows to save transferred documents in PDF-format. Free.
  • Can save transferred objects in different formats and create entire galleries from them.
  • Suitable for word processing. Can read a picture from a tablet screen. Supports over 100 languages.
  • Can connect to many digital devices and several devices at the same time.

Most programs have a similar algorithm, the only difference is the interface. Let’s see how VueScan works: